Retention Policies

Document Retention Policies for Individuals and Businesses

How long should you retain your personal and business records? Read our suggestions in the link above.



William H. Parr & Company, LLP's Document Retention Policy of client records:

In accordance with our document retention policy, with limited exceptions, we will keep client records for seven years. A complete copy of our retention policy is available on request. William H. Parr & Company, LLP will not keep any original client documents and will return them to the client at the completion of services rendered for each engagement. When records are returned to clients, it is their responsibility to retain and protect the records for possible future use, including potential examination by any government or regulatory agencies. Our workpapers and engagement files will eventually be destroyed pursuant to this policy.

Examples of exceptions to the seven-year retention policy include our permanent files for our current clients and information stored on our client portals. 

 Permanent files may consist of:

  • Wills
  • Trust documents
  • Gift Tax Returns
  • Real Estate Closing documents

Client portals may be used for the exchange of documents. Documents will be removed from the portal annually. Tax returns will be stored on the portal for client access for three years.

Physical deterioration or catastrophic events may shorten the time during which our records will be available.


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